Board Bylaws and Governance

Board Bylaws and Governance

Canadian Cattle Identification Agency’s Board of Directors consists of 19 individuals appointed by member organizations as outlined in CCIA’s bylaws. The board oversees the planning process and provides input, guidance and validation, and evaluates plans and financial performance. The board supports strategic initiatives through direct leadership of these initiatives, which are reviewed throughout the year.

The board members elect an executive committee at the first meeting following the annual general meeting each year. The executive committee includes the chair, vice chair, finance and audit committee chair, and two executive members. Along with CCIA’s general manager, the executive committee assists the board in carrying out the policies established by the board of directors. The roles and responsibilities of the chair, board members, general manager and committees are set out in written policies and charters.

The corporation has a risk management process designed to identify potential events that may affect business operations. The board ensures appropriate authorities and controls are in place, and risks are properly managed to ensure CCIA’s objectives are achieved. The CCIA management team works closely with the board to ensure the board is fully aware of CCIA affairs. The board meets a minimum of three times per year with CCIA management at these meetings; although, time is reserved for the board to meet without management present.

The board assesses its performance regularly with the goal to improve and maintain sound governance practices. Gaps in skills are addressed through new board member appointments, training and hiring outside experts as required.

Compensation

• • Directors are paid a per diem and travel costs to attend meetings and participate on committees.
  • The chair receives an honorarium of $1,875 per quarter.
  • The vice chair, and finance and audit committee chair receive an honorarium of $975 per quarter.
  • Board members receive a per diem of $200 per day, with executive committee and board committee chairs receiving a per diem of $225 per day.

Conflict of Interest Guidelines

It is the duty of each member of CCIA’s board of directors to serve the agency’s mission and not to advance his/her personal interests or those of other private parties. CCIA’s Conflict of Interest Policy is intended to permit CCIA and its board members to identify, evaluate and address any real, potential or apparent conflicts of interest that might, in fact or appearance, call into question their duty of undivided loyalty to CCIA. Each board member is required to acknowledge he/she is in compliance with the Conflict of Interest Policy on an annual basis.

Learn more about CCIA’s board bylaws.